Creating a professional email signature can greatly enhance your communication in Outlook! 🌟 In this tutorial, you’ll learn everything from setting up signatures in the new Outlook desktop app to using Microsoft Copilot for quick creation.
To start, follow the steps to create a signature in the New Outlook for Windows. Click on the gear icon in the upper right corner, select file, and then go to settings. This will lead you to your accounts where you can choose signatures and add a new one. You can create multiple signatures by naming them accordingly.
Once you’ve entered your name, company, position, website, and phone number, you can easily format your signature just like in Microsoft Word. You’ll find various editing tools available to customize font type, size, and even colors!
Hyperlinks can be added to your signature for a more professional touch. Just select the text you want to link, click on the insert link button, and input your URL. To include a photo, simply insert an image, resize it, and position it in your signature. You may also want to link the entire image to a URL, as you can’t have multiple hyperlinks with an image signature.
Using Microsoft Copilot can further streamline this process. The Copilot studio can generate a polished email signature for you in just seconds using your provided details. Access it here:
https://m365.cloud.microsoft/create?
You can also include images formatted through third-party tools like Canva, making your signature even more visually appealing. For inspiration, view this video on designing Outlook and Gmail signatures using Canva:
Lastly, remember to check your settings in Outlook on the web, as your created signatures will synchronize across both platforms. Explore different signatures for professional and personal use, and have fun customizing them!
By Kevin Stratvert